HunterSourcing / China sourcing & order support
China Sourcing Agent for Brands & Importers
HunterSourcing is a China sourcing agent based in Haining, Zhejiang. We help overseas brands, importers and distributors find suppliers, coordinate samples, follow up orders, arrange quality inspection and consolidate shipments from China.
We are a sourcing agent, not a factory. We act as your procurement partner in China, helping you verify factories and manage orders. Start with the product, quantity and destination; we will agree the service scope for your project.
Prefer a conversation? Talk to us on WhatsApp.
- China-focused sourcing
- Samples & order follow-up
- Inspection & consolidation
Choose the support you need
A sourcing plan built around your business
Brands & private-label buyers
Launching a branded product? Start with specifications, artwork and packaging so suppliers can quote the same requirements.
Project focus: supplier comparison, sample approval, packaging checks and production follow-up.
Importers & distributors
Buying multiple products or reordering stock? Make quantities, carton details and destination requirements clear for each SKU.
Project focus: comparable quotations, order coordination, consolidation and shipping options.
Buyers with existing suppliers
Already found your factory? Identify where you need local support before paying a deposit, approving production or arranging dispatch.
Project focus: factory checks, inspection, issue follow-up and collection arrangements.
Scope before commitments
Know what each service delivers
A China sourcing agent coordinates supplier selection and order execution on your behalf. Use the table to select the work you need; deliverables, fees and responsibilities are confirmed in writing. For background, read our guide to choosing a sourcing agent in China.
| Service | Best suited to | What you provide | What to agree with us | Cost & timing depend on |
|---|---|---|---|---|
| Supplier sourcing | A new product or supplier | Specification, quantity and destination market | Supplier shortlist, a quotation comparison by specification and sample coordination | Product complexity, available suppliers and the completeness of your brief |
| Factory verification | Assessing a supplier before an order | Supplier details and priority checks | Supplier identity and capability checks, findings and supporting records within the agreed scope | Factory location, access and the assessment requested |
| Quality inspection | Checking an order before dispatch | Purchase order, approved sample and inspection criteria | Agreed test points, sampling plan, inspection findings, photos and defect follow-up | Order size, product type and inspection requirements |
| Private label & packaging | Branding or customising a product | Artwork, materials and packaging requirements | Sample and artwork approval records, packaging specifications and production milestones | Tooling, artwork readiness, materials and supplier MOQ |
| Consolidation & logistics | Collecting and shipping supplier orders | Carton details, readiness dates and delivery location | Collection plan, shipment options and document responsibilities | Weight, volume, route, transport mode and storage needs |
Explore product sourcing support and quality inspection services.
Choose the right buying model
When should you use a China sourcing agent?
A sourcing agent can be useful when you need local supplier communication, inspection coordination or consolidation. Direct factory purchasing and trading companies can also suit buyers with different resources and requirements.
| Approach | Useful when | Who handles the work | What to clarify |
|---|---|---|---|
| Buy directly from a factory | You have a clear specification and can manage a supplier relationship. | Your team coordinates quotations, samples, production, inspection and shipping. | Who verifies supplier identity, resolves defects and approves shipment? |
| Use a sourcing agent | You need local coordination, supplier comparison or support across several orders. | The agent manages the tasks included in the agreed scope; you retain approval decisions. | Disclose the fee basis, supplier relationships, reporting and exclusions. |
| Buy from a trading company | You prefer a reseller offering a product range and commercial quotation. | The trading company supplies under its sales contract; factory access varies. | Confirm the contracting entity, product requirements and after-sales responsibilities. |
Protect the order
5 checks before you approve production or pay a deposit
Use these checks when comparing a new factory or reviewing an existing supplier. They help separate a persuasive quotation from an order with documented responsibilities.
| Check | What to verify | Record to keep |
|---|---|---|
| 1. Supplier identity | Match the legal entity, quotation contact, factory address and payment beneficiary. | A written supplier record and evidence of who will receive payment. |
| 2. Comparable quotation | Compare the same specification, quantity, packaging, shipping term, currency and exclusions. | A quotation matrix with assumptions shown for each supplier. |
| 3. Reference sample | Approve the product, function, packaging, artwork, labelling and defect criteria. | A dated approval record and photos of the accepted reference. |
| 4. Payment and change terms | Confirm deposit and balance triggers, delay handling and what happens when requirements change. | Written commercial terms signed or accepted by both parties. |
| 5. Release decision | Agree inspection points, sampling plan, evidence, correction route and who approves dispatch. | An order-specific inspection plan and a record of the release decision. |
Need help defining these checks? Send the order details for review.
Start with your category
Source products for your next order
Share a product brief so we can assess supplier options and the checks needed for your target market.
Compare specifications, functions, packaging and destination-market documentation.
Define materials, sizes, packaging and the product-specific quality checks.
Clarify formulation or material, branding, packaging and product requirements.
Specify size ranges, colourways, construction, samples and order quantities.
Align dimensions, finishes, assembly, packaging protection and shipment planning.
Define composition, weight, width, colour and acceptance requirements.
Quantity before quotation
Understand MOQ for stock, private-label and custom orders
The same product can have different minimums for a stock order and a custom order. Ask for separate sample, product and packaging minimums before comparing quotations.
| Order type | What drives the MOQ | What to send for a useful quotation |
|---|---|---|
| Ready stock | Available inventory, carton quantity and product variations. | Product reference, quantity per SKU and destination. |
| Private label | Logo method, packaging print run and number of colours or sizes. | Artwork, packaging requirements and quantity for each variation. |
| Custom development | Tooling, materials, specification changes and production setup. | Technical specification, sample approval criteria and forecast quantities. |
From brief to shipment
How a sourcing project moves forward
- Define the briefYou provide product requirements, quantities and destination. Together we identify missing information and the support needed.
- Compare optionsReview supplier quotations on the same specification and cost basis. Confirm the service scope and commercial terms in writing.
- Approve samplesCheck the sample, artwork and packaging against your criteria. Keep an approved reference for production.
- Follow production & inspectTrack agreed milestones, review inspection findings and decide how any issues will be addressed before dispatch.
- Coordinate dispatchConfirm carton details, consolidation, transport and document responsibilities. Agree payment and release conditions for the order.
View the sourcing workflow diagram
Plan the schedule
Typical production and shipping ranges
Use these ranges to build an initial schedule. The production clock and the transport clock are separate, and the final plan depends on your product, destination and shipping service.
| Stage | Typical range | When the clock starts or what is included |
|---|---|---|
| Ready stock | 3–7 days | After stock, quantity, product condition and destination are confirmed. |
| Custom production | 25–35 days | After specifications, artwork or the reference sample is approved and any required deposit is received. Tooling and peak-season capacity can change this range. |
| Express delivery | 3–7 days | The clock starts at carrier collection; confirm destination coverage and included delivery stages. |
| Air freight | 7–15 days | Confirm flight routing, airport handling, clearance and final-delivery stages included in the quote. |
| Sea freight | 25–45 days | Confirm the route and whether the quotation is port-to-port or door-to-door; allow for any pickup, customs and final-delivery stages excluded from it. |
Estimate the schedule as stock preparation or production + transport + any additional stages. Add the ranges only when their day basis and start/end points match; holidays, sample development, inspection or rework and clearance can extend the plan.
| Example | Calculation | Combined planning range |
|---|---|---|
| Ready stock + express | 3–7 days + 3–7 days | 6–14 days |
| Custom production + air | 25–35 days + 7–15 days | 32–50 days |
| Custom production + sea | 25–35 days + 25–45 days | 50–80 days |
Clear checks, documented decisions
Make quality requirements visible before production
Supplier checks
Identify the business behind the quotation and agree what to verify: factory capability, product scope, relevant documents and access for inspection.
Product checks
Define the reference sample, critical functions, packaging requirements and defect criteria. The sampling plan should suit the order, not a universal promise.
Issue follow-up
Ask how findings will be documented, who must respond and what happens before shipment if the goods do not meet the agreed requirements.
Include your reporting requirements in the brief. Ask which findings, photos and checks will be included in the agreed service.
Meet HunterSourcing
HunterSourcing’s introduction video presents the company and its China procurement services. The workflow on this page explains the key stages: supplier comparison, sample approval, production follow-up, inspection and dispatch. Your quotation defines which stages are included.
Records for an informed decision
What to include in your supplier and inspection records
Agree the reporting scope before the order. A certificate logo or a sample photo alone cannot establish the quality of the finished shipment.
- Confirm the referenceRecord the product model, specification, approved sample, artwork and packing requirements.
- Agree the inspection planDefine the lot, sampling method, defect categories and critical checks for the product.
- Document the findingsRecord measurements, functional checks, packaging checks, photographs and any nonconformities within the agreed scope.
- Close the issuesReview the supplier response, correction or reinspection requirements and the buyer’s release decision.
Product and destination requirements vary. Check the exact model, issuer and scope of any test report or conformity document.
The company behind your sourcing project
Meet your China procurement partner
Based in Haining, Zhejiang
HunterSourcing’s company profile records its founding in 2018 and its base in Haining, Zhejiang, China. Our focus is sourcing from China for overseas buyers.
Office: Room 614, Building 1, Haichang Commercial Center, No. 373 Luolong Road, Haining City, Jiaxing City, Zhejiang Province.
Founder: Wendao (Wen Dao)
Our company profile traces Wendao’s export work to 2003, with experience across textiles, consumer goods, building materials and electronics. Read the founder’s background and team roles on the About page.
Service contact: info@huntersourcing.com
Customer feedback
What buyers value about working with us
“good service, competitive prices, and fast response to my inquiries.”
“They were very professional from the beginning and patiently answered my multiple questions.”
These comments and avatar images were previously published with the customer testimonials on our website. Names are shown as they originally appeared.
Understand the commercial terms
What does a China sourcing agent cost?
Your total sourcing cost includes more than the factory unit price. Ask for an itemised quotation showing the service fee and any product development, testing, handling and transport charges. The written quotation confirms the applicable rate and scope for your project.
| Cost component | How it may be priced | What needs confirmation |
|---|---|---|
| Products | Unit price × quantity for each SKU. | Material, specification, packaging, currency and shipping term. |
| Sourcing and order support | Agreed fee basis for the tasks requested. | Included work, fee calculation, supplier relationships and exclusions. |
| Samples and tooling | Per sample, development task or tool as quoted. | Revisions, delivery charges and ownership of any tooling. |
| Inspection and product testing | Inspection scope or laboratory quotation. | Product checks, travel, retesting and correction responsibilities. |
| Warehouse and handling | Storage, collection, repacking or labelling as quoted. | Any included period, volume basis and additional handling. |
| Freight and import costs | Route, mode, weight or volume and delivery scope. | Insurance, customs, duties, taxes and final delivery where applicable. |
See our service overview. For each new project, confirm current fees and payment milestones in writing before committing.
Before you enquire
China sourcing questions, answered
Quick answers to common purchasing questions. Your written project scope confirms costs, timelines and responsibilities.
What does HunterSourcing do, and are you a factory?
HunterSourcing is a China sourcing agent, not a manufacturer. We help buyers find and compare suppliers, coordinate samples, follow up production, arrange quality inspection and organise consolidation and shipping. The work included in your project should be agreed before an order is placed.
Can you help if I already have a Chinese supplier?
Yes. Tell us which suppliers and orders you already have and what support you need, such as factory checks, production follow-up, pre-shipment inspection or consolidation. We will assess the scope with you; supplier access, inspection arrangements and responsibilities need to be agreed for each order.
How are sourcing fees and other costs calculated?
Request an itemised quotation for your project. Separate the product price from the sourcing service fee, samples, tooling, inspection, product testing, packaging, storage and freight where applicable. Confirm the fee basis, included tasks, exclusions and payment milestones in writing. The service overview is a starting point; the current project quotation confirms the applicable terms.
What is the minimum order quantity?
There is no single MOQ for all products. Quantity depends on the supplier, product, material, colour, packaging and level of customisation. Share your quantity per SKU and target budget so we can check available options. A stock item, a private-label item and a newly developed product may have different minimums.
Can I request samples or private-label packaging?
Yes. Send the specification, reference images and any logo or packaging requirements. Sample availability, charges and timing must be confirmed with the supplier. Approve the product and packaging reference before bulk production; a sample request does not automatically approve an order.
How do factory checks, inspection and product documents work?
Factory verification and product inspection address different risks. Agree the checks, test points, sampling plan and defect categories for your order. Review documents for the exact product and destination market rather than relying on a certificate logo. Ask how inspection findings will be recorded and how failed checks will be handled; sampling does not guarantee a defect-free shipment.
How long do production and shipping take?
Ready stock: 3–7 days. Custom production: 25–35 days after specifications, artwork or the reference sample is approved and any required deposit is received. Transport is additional: express 3–7 days; air freight 7–15 days; sea freight 25–45 days. HunterSourcing planning reference, October 2026. Confirm calendar or working days, route, and port-to-port or door-to-door scope in the quotation. Extra sampling, tooling, inspection, rework, holidays and clearance may extend the schedule.
What happens if inspection finds defects or an order is delayed?
Agree the escalation process and payment conditions before production starts. When an issue is found, review the evidence, the supplier response and the available options, such as correction, reinspection or a revised dispatch date. Replacement, refund, warranty and compensation terms depend on the written agreement; no universal compensation promise applies to every project.
Free buyer resource / 2-page PDF
Prepare a clearer sourcing brief
Use our 10-point procurement checklist and request-for-quotation worksheet to organise specifications, quantities, samples, inspection and shipping requirements.
No email is needed to download. This is a planning worksheet, not a product catalogue or a supplier quotation.
Tell us what you need
Get a Quote from Your China Sourcing Agent
Share what you are looking for, the quantity and delivery destination. We will reply using the contact details you provide.
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China office hours: Monday–Friday, 09:00–18:00; Saturday, 09:00–17:00 (China Standard Time). Enquiries outside office hours are reviewed when the team is available.
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